Secretary

About the role

PT Piter Gan Architect is seeking a dedicated and organised Secretary to join our Jakarta Selatan office on a full-time basis. This is a pivotal administrative role that serves as a crucial support function for our executive team and office operations. As Secretary, you will be responsible for managing schedules, coordinating communications, and ensuring the smooth day-to-day functioning of our office environment. This position is essential to maintaining the professional standards and operational efficiency that define PT Piter Gan Architect.

What you'll be doing

• Managing and maintaining executive calendars, scheduling meetings, and coordinating with internal and external stakeholders

• Handling incoming and outgoing correspondence, including emails, letters, and telephone communications

• Preparing and organising documents, reports, and presentations for meetings and presentations

• Taking minutes during meetings and maintaining accurate records and filing systems

• Coordinating travel arrangements and accommodation for executives and visiting clients

• Managing office supplies and equipment maintenance to ensure operational continuity

• Assisting with event coordination and logistics for company meetings and client functions

• Providing administrative support to multiple departments as needed

• Maintaining confidentiality and handling sensitive information with professionalism and discretion

What we're looking for

• Proven experience working as a Secretary or in a similar administrative support role, preferably in a professional or corporate environment

• Excellent organisational and time-management skills with the ability to prioritise multiple tasks effectively

• Strong communication skills, both written and verbal, with proficiency in English and Indonesian

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant office software

• Advanced attention to detail and commitment to maintaining high-quality work standards

• Ability to work independently whilst supporting a team-oriented environment

• Professional demeanour and discretion when handling confidential information

• Strong interpersonal skills and the ability to interact professionally with executives, staff, and external contacts

• Knowledge of office protocols and professional etiquette

• Flexibility and adaptability to changing priorities and requirements

What we offer

PT Piter Gan Architect is committed to providing a supportive and professional work environment where our team members can thrive. We offer competitive remuneration packages aligned with industry standards, opportunities for professional development and skills enhancement, and a collaborative workplace culture that values dedication and excellence.

About us

PT Piter Gan Architect is a professional architecture and design firm based in Jakarta, dedicated to delivering innovative and high-quality architectural solutions. With a commitment to excellence and attention to detail, we work with clients across various sectors to create spaces that are both functional and aesthetically compelling. Our team is composed of talented professionals who are passionate about their work and dedicated to exceeding client expectations. We pride ourselves on fostering a collaborative culture where creativity, professionalism, and integrity are paramount.

Apply now

If you are an organised and proactive professional seeking a rewarding administrative role with a respected architecture firm, we would like to hear from you. Please submit your CV and a cover letter detailing your relevant experience to our HR department. We look forward to hearing from you.