Secretary (Director Secretary)

About the role

We are seeking a dedicated and highly organised Secretary (Director Secretary) to join PT Geluran Adikarya in Sidoarjo, East Java. This is a full-time position that plays a crucial role in supporting our Director and ensuring the smooth operation of executive functions within the organisation. As Director Secretary, you will be the primary point of contact for the Director, managing their schedule, communications, and administrative matters with precision and professionalism. This role is integral to maintaining effective executive operations and supporting strategic business initiatives at the highest level of the company.

Key responsibilities

• Managing the Director's calendar, scheduling meetings, appointments and events whilst ensuring optimal time management

• Handling incoming and outgoing correspondence, including emails, letters and other communications on behalf of the Director

• Preparing and organising documents, reports, presentations and materials required for meetings and board sessions

• Taking minutes during meetings and preparing comprehensive meeting summaries for distribution to relevant stakeholders

• Coordinating travel arrangements, accommodation and logistics for the Director's business trips

• Maintaining confidential files and records with appropriate security and access controls

• Liaising with internal departments and external parties on behalf of the Director to facilitate communication and collaboration

• Assisting with event coordination and organisation of company functions and executive engagements

• Managing office supplies, equipment and resources to ensure smooth daily operations

• Providing administrative support to the Director's office and ensuring a professional work environment

What we're looking for

• Minimum 2-3 years of experience as a Secretary Manufacture, Executive Assistant or in a similar administrative support role

• Proven experience working directly with senior management or executive-level personnel

• Exceptional organisational and time management skills with the ability to manage multiple priorities simultaneously

• Outstanding written and verbal communication skills in English and Indonesian

• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and other relevant office software

• Strong discretion and ability to handle sensitive and confidential information with integrity

• Excellent attention to detail and accuracy in all administrative tasks

• Professional demeanour with strong interpersonal skills and the ability to build effective working relationships

• Proactive approach to problem-solving and the ability to anticipate the Director's needs

• Knowledge of business etiquette and corporate protocol

• Preferred experience with scheduling software, document management systems and event planning tools

What we offer

At PT Geluran Adikarya, we are committed to creating a supportive and professional work environment where our employees can thrive. We offer a competitive salary package commensurate with experience, opportunities for professional development and career advancement, and a collaborative workplace culture that values contribution and dedication. We believe in maintaining a healthy work-life balance and provide our staff with a supportive workplace where your skills and expertise are recognised and appreciated.

About us

PT Geluran Adikarya is a dynamic and growing organisation based in Sidoarjo, East Java. We are committed to delivering excellence in our operations and maintaining the highest standards of professionalism across all aspects of our business. Our company values integrity, collaboration, and continuous improvement, and we strive to create an inclusive workplace where talented individuals can develop their careers and contribute meaningfully to our organisational success.

Apply now

If you believe you are an excellent fit for this Secretary (Director Secretary) position and possess the skills and experience outlined above, we encourage you to submit your application including your CV and a cover letter detailing your relevant experience and why you are interested in this role. We look forward to hearing from you.