Personal Assistant

Qualifications:

• Bachelor's Degree in Business Administration, Management, Engineering, Marketing, or a related field

• Minimum 3 years of experience as an Executive Assistant, Personal Assistant, Executive Secretary, or similar role

• Experience in HVAC, MEP, Construction, Engineering, Facility Management, or Property industries is preferred

• Strong knowledge of project administration, tenders, quotations, proposals, and operational coordination

• Excellent communication, presentation, and interpersonal skills

• Proficient in Microsoft Office (Word, Excel, and PowerPoint) and ERP knowledge is a plus

• Highly organized, proactive, detail-oriented, and able to work independently

• Willing to travel, attend client meetings, and support business operations

• Proficient in English is an advantage

Responsibilities:

• Provide administrative and operational support to the Director

• Coordinate daily operations with the Operations, Engineering, and Project teams

• Prepare reports, presentations, proposals, contracts, and other business documents

• Coordinate communication with internal teams, clients, contractors, consultants, and vendors

• Support tender processes, quotations, business proposals, and client follow-ups

• Monitor project administration and business operations to ensure timely execution

• Assist in preparing company profiles, marketing materials, and business development initiatives

• Conduct market research and identify new business opportunities

• Maintain confidentiality of company information and documents