QA Staff (Document Controller)

Document Controller

📍 Placement: Labuhanbatu, North Sumatra

About the Role

We are seeking a highly experienced and detail-oriented QA Staff (Document Controller) to oversee document management, compliance, and records control across mill operations. The successful candidate will play a critical role in ensuring document integrity, regulatory compliance, audit readiness, and the effective implementation of document control systems.

Job Responsibilities

• Manage and maintain all controlled documents, including SOPs, work instructions, records, permits, and certification documents.

• Ensure proper document numbering, revision control, distribution, and archiving processes.

• Maintain and update the Document Management System (DMS) and electronic filing system.

• Support internal and external audits by providing accurate and up-to-date documentation.

• Coordinate with departments to ensure documents are reviewed, updated, and compliant with company requirements.

• Prepare periodic reports and ensure the confidentiality, integrity, and security of company documents.

Requirements

• Bachelor's Degree (S1) in Administration, Management, Engineering, or a related field.

• Minimum 3 to 5 years of experience as a Document Controller or in a similar document management role.

• Experience in Palm Oil, Manufacturing, Plantation, FMCG, or Industrial sectors is preferred.

• Strong knowledge of document control systems, audit processes, compliance, and records management.

• Proficient in Microsoft Office (Excel, Word, PowerPoint) and Document Management Systems (DMS).

• Detail-oriented, highly organized, and capable of working independently while collaborating with cross-functional teams.