Admin Staff (Mandarin Speaker)

About the role

We are seeking a highly organised and detail-oriented Administrative Staff with excellent Mandarin language skills to join the team at PT Virtue Dragon Nickel Industry in Central Jakarta. This full-time position will monitor and manage Overseas Assignees' (OA) permit records, oversee the arrival process of OA in Indonesia, and ensure the validity and timely renewal of all immigration and employment-related permits. Proactively anticipate and adapt to changes in labor and immigration regulations to ensure ongoing compliance with applicable laws and requirements.

What you'll be doing

• Maintain and manage the filing of all documents related to Overseas Assignees' (OA) visa applications, ensuring proper documentation, organization, and record retention.

• Coordinate and administer end-to-end immigration processes, including new visa applications, visa status conversions, visa extensions, HPK applications, RPTKA approvals, e-Visa issuance, ITAS processing, and other related immigration documentation, covering all requirements before and after the arrival or departure of Overseas Assignees (OA).

• Coordinate with relevant internal teams to facilitate and ensure the timely payment of the DPKK (Skill and Development Fund Compensation) required for Overseas Assignees' (OA) work permit applications.

• Handle the arrival process of Overseas Assignees (OA) at the airport and coordinate with relevant parties to ensure a smooth and compliant arrival procedure.

• Regularly update and maintain the Overseas Assignees (OA) database to ensure the accuracy, completeness, and timeliness of employee records.

• Prepare letters, administrative reports, and supporting documents required for Overseas Assignees' (OA) visa applications.

• Verify and validate the personal information of Overseas Assignees (OA) on visas and other employment-related documents to ensure accuracy and consistency.

• Performing other general administrative duties as required

What we're looking for

• At least 2 years of experience in an administrative or secretarial role, preferably in a fast-paced, multicultural environment. fresh graduate are welcome.

• Excellent verbal and written communication skills in both English and Mandarin

• Strong organisational and time management skills, with the ability to prioritise tasks and work independently

• Proficient in Microsoft Office suite (Word, Excel, PowerPoint, Outlook)

• Adaptable, with a positive attitude and a willingness to learn

• Excellent attention to detail and the ability to work accurately under pressure

What we offer

• Competitive salary and benefits package

• Opportunities for personal and professional development

• Friendly and supportive work environment

• Modern and well-equipped office space

About us

PT Virtue Dragon Nickel Industry is a leading player in the nickel mining and processing industry in Indonesia. With a strong commitment to sustainability and innovation, we are dedicated to delivering high-quality products and services to our customers while creating a positive impact on the communities in which we operate.

If you are passionate about making a difference and are ready to join a dynamic and ambitious team, we encourage you to apply now.