Executive Assistant
About the role
We are seeking an experienced Executive Assistant to join PT. Pandu Naradipta Danendra (DAXTRO Ice Machine) in Jakarta Pusat. This is a full-time position that plays a crucial role in supporting senior management and ensuring the smooth operation of our executive office. As Executive Assistant, you will be the backbone of our leadership team, providing comprehensive administrative and organisational support that enables executives to focus on strategic initiatives and business development. Your role is integral to maintaining the efficiency and effectiveness of our senior management operations.
Key responsibilities
Managing executive calendars, scheduling meetings, and coordinating complex diary arrangements with internal and external stakeholders
Preparing and organising executive correspondence, reports, presentations, and documentation
Arranging travel itineraries, accommodation, and logistics for business trips
Taking accurate minutes during meetings and distributing them to relevant parties
Managing confidential and sensitive information with the highest level of discretion
Coordinating with various departments to ensure seamless communication and project progression
Preparing briefing materials and financial reports for executive meetings and presentations
Managing office supplies and facilities coordination as required
Greeting and welcoming visitors and clients to the office
Supporting special projects and ad-hoc tasks as assigned by senior management
What we're looking for
Minimum 3-5 years of experience as an Executive Assistant or in a similar senior administrative role
Excellent organisational and time management skills with the ability to juggle multiple priorities
Outstanding written and verbal communication skills in English and Indonesian
Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management software
Strong discretion and the ability to maintain confidentiality regarding sensitive business matters
Exceptional attention to detail and accuracy in all administrative tasks
Professional demeanour and excellent interpersonal skills
Proactive approach with the ability to anticipate executive needs and work independently
Experience in managing complex schedules and coordinating high-level meetings
Flexibility to adapt to changing priorities and work in a fast-paced environment
Preferred experience in working within a corporate or professional services environment
What we offer
At PT. Pandu Naradipta Danendra (DAXTRO Ice Machine), we are committed to creating a supportive and professional work environment. We offer competitive remuneration, opportunities for professional development, and the chance to work closely with senior leadership. Our team values dedication, integrity, and collaborative spirit. We provide a structured career path with opportunities to expand your skills and take on greater responsibilities. We believe in recognising and rewarding exceptional performance and encourage our team members to continuously grow and develop within the organisation.
About us
PT. Pandu Naradipta Danendra is a respected professional services and business support organisation operating in Jakarta. We are committed to delivering excellence in all aspects of our operations and maintaining the highest standards of professionalism and integrity. Our company values strategic thinking, operational excellence, and a strong commitment to our clients and stakeholders. We foster a collaborative culture where team members are valued for their contributions and are empowered to make meaningful impacts on our business objectives.
Ready to apply?
If you meet the above requirements and are interested in joining our team as an Executive Assistant, we encourage you to apply now. Please submit your CV and a cover letter outlining your relevant experience and why you would be an excellent fit for this role.