Admin

Administrative Assistant (Remote Freelancer)

About the Role

ADX Property Solutions is seeking a highly organised and proactive Administrative Assistant to join our team in a full-time remote freelancer capacity.

This role is critical to the smooth operation of our business and involves supporting management, coordinating contractors, responding to client enquiries, managing schedules, and maintaining accurate administrative records.

You will work closely with the Director and various departments to ensure day-to-day operations run efficiently and professionally.

Key Responsibilities

• Manage daily administrative operations and workflow coordination

• Handle new client enquiries and allocate work requests

• Coordinate contractors, consultants, and service providers

• Manage calendars, appointments, and work schedules

• Prepare, review, and maintain digital records and documentation

• Draft and respond to emails and correspondence on behalf of management

• Assist with recruitment, onboarding, presentations, and company administration

• Process invoices, expenses, and financial documentation

• Maintain databases, CRM systems, and spreadsheets

• Provide administrative support to multiple departments as required

• Handle confidential information with professionalism and discretion

Essential Requirements

• Excellent written and spoken English

• Minimum 3 years administrative experience in a professional office environment

• Strong organisational and time management skills

• Ability to manage multiple tasks and priorities simultaneously

• High attention to detail and accuracy

• Strong problem-solving skills and initiative

• Proficiency in:

  • Microsoft Word

  • Excel

  • Outlook

  • PowerPoint

  • Google Workspace

• Reliable internet connection and suitable home office setup

• Ability to work independently with minimal supervision

Preferred Qualifications

• Experience in property management, real estate, body corporate, construction, engineering, or facilities management

• Experience using CRM systems

• Experience coordinating contractors and maintenance works

• Familiarity with Australian business practices

Working Hours

• Full-time remote position

• Monday to Friday

• Must be available during Australian Eastern Standard Time (AEST) business hours

About ADX Property Solutions

ADX Property Solutions provides property management support, caretaker services, maintenance coordination, and consulting services across multiple residential communities in Australia.

We pride ourselves on professionalism, responsiveness, integrity, and delivering exceptional service to our clients.

How to Apply

Please submit:

1. Your CV/Resume

2. A cover letter outlining your relevant experience

3. Your expected monthly remuneration

4. Confirmation of your internet speed and home office setup

Shortlisted applicants will be required to provide a 2min short video self-introduction and attend an online interview.