About the role
We are seeking an experienced Admin Proyek (Project Administrator) to join the PT.Hebei Dikuang Indonesia team. This is a full-time position based in PIK2, Tangerang. In this role, you will be the backbone of our project operations, providing comprehensive administrative support to ensure projects run smoothly and efficiently. You will coordinate between various teams, manage documentation, and maintain critical project records that keep our operations on track. This position is essential to our success, ensuring that all project activities are well-organised and all stakeholders have the information they need when they need it.
Key responsibilities
Prepare and maintain project documentation including proposals, contracts, reports and correspondence
Schedule and coordinate project meetings, prepare agendas and distribute minutes to relevant stakeholders
Manage project files, records and databases to ensure accurate and up-to-date information
Monitor project timelines and deadlines, providing reminders to team members as required
Assist with budget tracking and maintain records of project expenditures
Liaise between project managers, team members and external vendors to facilitate smooth communication
Prepare project status reports and presentations for management review
Handle administrative tasks such as booking facilities, arranging travel and managing office supplies
Support the organisation of site visits, audits and inspections as needed
Maintain confidentiality of sensitive project information and compliance documentation
What we're looking for
Proven experience working as an administrative assistant or project coordinator in a similar role
Strong organisational skills with the ability to manage multiple projects simultaneously
Required: Ability to communicate effectively in Mandarin (both spoken and written), with excellent verbal and written communication skills in English and Indonesian.
Proficiency in Microsoft Office applications including Word, Excel, PowerPoint and Outlook
Experience with project management software or databases
Keen attention to detail with strong accuracy in documentation and record-keeping
Ability to work independently whilst collaborating effectively with cross-functional teams
Professional demeanour and discretion when handling confidential information
Strong time management skills and ability to prioritise tasks efficiently
Preferred experience in construction, engineering or infrastructure projects would be advantageous
What we offer
What We Offer
Competitive Salary
Performance Bonus and Rewards
BPJS Kesehatan & BPJS Ketenagakerjaan
Site Meal Allowance (for site assignments)
Annual Performance Review
Professional and Supportive Working Environment
Opportunity to work with an international team
About us
PT Hebei Dikuang Indonesia is a professional company specializing in Soil Investigation, Survey, and Testing Services. We provide accurate geotechnical data and reliable engineering solutions to support safe, efficient, and sustainable construction projects throughout Indonesia.
Ready to join our team?
If you meet the qualifications outlined above and are interested in this exciting opportunity, we encourage you to apply now. Please submit your CV, a cover letter and any relevant supporting documents to our recruitment team. We look forward to hearing from you.