Executive Assistant

Executive & Office Assistant

Employment Type: Full-Time

We are seeking a proactive and organised Executive & Office Assistant to ensure our office operates efficiently and to provide direct support to our management team. In this role, you'll handle a variety of tasks, from coordinating office logistics and events to managing essential company documentation. Your ability to communicate effectively and maintain confidentiality will be key as you interact with employees, management, and external partners. If you have a can-do attitude and enjoy creating a well-structured work environment, we'd love to hear from you!

Key Responsibilities

• Manage office operations, including pantry stock, equipment maintenance, and office assets.

• Oversee office maintenance, repairs and liaise with service providers and vendors.

• Organise meetings, interviews, conference calls, company events, and travel arrangements.

• Maintain employee records, BPJS and manage recruitment documentation.

• Ensure company legal documents (SIUP, TDP, SKDP, etc.) remain up-to-date and compliant.

• Liaise with suppliers and service providers to maintain smooth office operations.

• Assist leaders with confidential document preparation and administrative support.

Qualifications

• S1 - Bachelor’s degree in Business Administration, Finance, Communication, or a related field.

• 5+ years of experience in office coordination, administration, executive support, finance, or related roles.

• Experience in HR administrative tasks, such as BPJS administration and document processing.

• Strong ability to handle confidential matters with discretion and professionalism.

• Excellent organisational and multitasking skills, with a keen attention to detail.

• Proactive and solutions-oriented, able to work independently and anticipate needs.

• Working proficiency in both English & Bahasa Indonesia.

• Proficiency in office and business software (e.g. MS Office, Asana, Mekari Talenta, Zoom).

• Trustworthy and professional, ensuring smooth business operations while maintaining confidentiality.