Supply and Operations Assistant
QUALIFICATIONS, EXPERIENCES & ATTRIBUTES
Minimum Diploma (D3) in Business Administration, Office Administration, Logistics, Education Support, or a related field.
Minimum 2–3 years of experience in administrative support, inventory management, procurement coordination, or office operations.
Proficiency in computer applications, including Microsoft Office, Google Apps and inventory or ERP systems such as NetSuite.
Strong written and verbal communication skills in Bahasa Indonesia, with English proficiency preferred.
Experience working in a school environment, educational institution, or international organization is preferred.
Experience managing inventory systems, stocktaking processes, and supply distribution.
Strong organizational and time management skills, with the ability to manage multiple tasks and priorities.
High level of accuracy and attention to detail, particularly in inventory and system records.
Ability to work collaboratively with teachers, staff, and operational teams in a multicultural environment.
Demonstrates initiative, reliability, and accountability in daily responsibilities.
Ability to handle the physical organization of supplies and materials when required.
Clear commitment to Child Protection, safety, service learning, and environmental stewardship
GENERAL DUTIES AND RESPONSIBILITIES
Supply and Inventory Management
Manage the PEL Supply Room, including ordering, organizing, and maintaining inventory of materials and operational supplies.
Maintain an accurate inventory of supplies and provide monthly supply reports to the Business Office.
Conduct quarterly stocktaking to ensure inventory accuracy and monitor stock availability.
Conduct end-of-academic-year stocktaking and prepare reports for submission to the Business Office and PEL Principal Administrative Assistant
Monitor and check expiration dates of emergency food supplies and reorder when necessary.
Provide information and support to teachers, assistant teachers, and staff regarding the availability of supplies in the PEL Supply Room.
Check the availability of supplies in the CIL Supply Room via NetSuite when requested items are not available at PEL.
Procurement and Order Coordination
Coordinate and act as liaison between PEL and the Business Office Purchasing Agents for local purchases.
Assist in the preparation and coordination of overseas orders for classes as directed by the Principal.
Receive, check, and distribute incoming overseas orders.
Process requests for items not available at PEL and coordinate with CIL staff via email or telephone.Coordinate with CIL Warehouse Staff regarding the status and arrival of overseas orders in preparation for the new school year.
System and Transaction Administration
Record and enter goods pickup transactions in NetSuite based on the type and quantity of items collected by users.
Maintain accurate records of supply distribution and inventory transactions within the NetSuite system.
Logistics and Distribution Coordination
Inform Transport Staff regarding schedules for picking up goods from CIL.
Coordinate with Facilities Staff and create Work Orders (WO) when transportation or handling of goods is required.
Coordinate delivery schedules and locations for both local and overseas shipments with Facilities Staff and the PEL Principal Administrative AssistantArrange and coordinate the distribution of supplies to classrooms in response to teacher and staff requests.
Classroom and School Operations Support
Prepare and distribute required classroom supplies for regular and specialist classes in preparation for the new school year (typically 1–2 months before the end of the academic year).
Assist with activities in the Makerspace Room, including supervising students, ensuring equipment is used safely, and properly storing equipment after use.
Other Responsibilities
Embraces the JIS Learning Dispositions of Resilience, Resourcefulness, Relating, and Reflecting
Performs other related duties and assumes other responsibilities as assigned by the PEL Principal, the PEL Associate Principal, including but not limited to covering for other secretaries, participation in class/School activities or events, and attendance of meetings and workshops organized by JIS.
Profil perusahaan
In its seventh decade, JIS is known the world over as an accomplished school, one that has weathered many storms and emerged as a positive, multicultural, and innovative learning environment. The school's hunger for continuous improvement reflects the optimistic and entrepreneurial nature of its Indonesian host nation. While Indonesia's young democracy is striving to establish itself on the global stage, JIS is a mature school that is hoping to maintain its vitality by asking fundamental questions about its mission and vision. With knowledge expanding exponentially and technological access to that knowledge morphing daily, schools are reassessing their essential structures and roles. Recent brain research has converted some hunches into certainties, while throwing some challenging questions to educators the world over. In short, we are learning about how students learn best. Some forms of learning are almost universally effective, and some need to be tailored to individuals' unique styles. We must therefore convert our schools, perhaps fundamentally, to allow for new and appropriate methodologies of learning.
101-1,000 employees
In its seventh decade, JIS is known the world over as an accomplished school, one that has weathered many storms and emerged as a positive, multicultural, and innovative learning environment.