General Admin Property

Key Responsibilities

• Maintain up-to-date digital and physical records for property permits, land titles, vendor contracts, and insurance policies.

• Track and inventory all property assets (from Balinese carvings and furniture to sound equipment and garden tools).

• Source and liaise with suppliers for maintenance materials.

  • Compare quotes to ensure cost-effectiveness without compromising quality.

  • Process invoices and coordinate with the finance department for timely payments.

• Assist the facilities team by logging repair requests and tracking the schedule for routine upkeep (e.g., pool cleaning, thatch roof maintenance, pest control).

• Manage attendance records for ground staff (gardeners, security, cleaners) and assist in basic payroll administration.

• Prepare weekly or monthly reports on operational expenses, utility usage (water/electricity), and project progress.

Requirements & Qualifications

• Minimum Diploma (D3) in Business Administration, Hospitality Management, or a related field.

• At least 2 years of experience in administration, preferably within a luxury villa, resort, or large-scale event venue.

  • Proficiency in Microsoft Office (Excel is your best friend here).

  • Strong organizational skills with an eye for detail (you notice when a contract is about to expire).

  • Good command of English and Bahasa Indonesia (both written and verbal).

• A proactive "problem-solver" mindset and the ability to work effectively in a fast-paced environment, especially during high-season events.