Staff Logistics Admin

This position placement would be in PT Toyota Tsusho Indonesia (TTI).

Job Descriptions:

• Request, receive, and verify shipping documents (invoice, packing list, BL/AWB, COO) from suppliers/forwarders in line with ETA.

• Ensure compliance with Indonesian Custom Law and related regulations (Permendag, Kemendag, KLH, BPOM, Quarantine).

• Ensure documents are all complete, accurate, and registered in the system (SAP, or logistics system) on time.

• Coordinate with Customs Clearance PIC to hand over verified documents for clearance process.

• Track shipment schedules and follow up delayed or missing documents.

• Maintain organized documents filling to support audit and reporting.

• Support creation of business flow, SOP and workflow documentation.

• Conduct data research, reporting, and presentation preparation to group leaders or team leaders or department head.

• Contributes ideas for innovation and process improvement.

Qualifications & experience

• Bachelor’s degree majoring in Logistics, Administration, Business or related major.

• At least 1 years of experience in logistics admin, documentation, or cross department support. Fresh graduate with strong skill is welcome.

• Proficient in Microsoft Office applications (Excel, Word, and PowerPoint).

• Familiar with SAP and logistics system.

• Proficient in digital technology (e.g. Canva, Notion, etc.) and passionate about digital innovation.

• Detail oriented with strong documentation and compliance mindset.

• Strong multitasking abilities with excellent analytical, critical thinking, and problem-solving skills.

• Good communication skills in English, both written and spoken; proficiency in Japanese is an advantage