Administrative Assistant
Administrative Assistant Job Description/行政助理职位描述
Job Responsibilities/工作职责
Administrative and Secretarial Support/行政与秘书支持
Manage incoming/outgoing calls, visitors, emails, and courier; maintain the office environment and facilities; plan and control office supplies procurement and inventory./管理呼入 / 呼出电话、访客、电子邮件和快递；维护办公环境和设施；规划并控制办公用品的采购及库存。
Organize meetings and business travel (reserve venues, prepare agendas and materials, book flights/hotels, provide visa and reimbursement support); produce meeting minutes and track action items./组织会议和商务旅行（预订场地、准备议程和材料、预订航班 / 酒店、提供签证和报销支持）；撰写会议纪要并跟踪行动事项。
Draft and review official documents, reports, notices, and speeches; maintain filing systems and records with proper version control and confidentiality./起草和审核官方文件、报告、通知及演讲稿；维护档案系统和记录，并做好适当的版本控制和保密工作。
Assets, Procurement, and Expenses/起草和审核官方文件、报告、通知及演讲稿；维护档案系统和记录，并做好适当的版本控制和保密工作。
Manage fixed assets (registration, allocation, inventory, and disposal); maintain office equipment (e.g., printers, copiers, projectors) and IT accounts/access cards/desks./管理固定资产（登记、分配、盘点和处置）；维护办公设备（如打印机、复印机、投影仪）以及 IT 账户 / 门禁卡 / 办公桌。
Conduct vendor sourcing, price comparison, and contract execution; perform goods receipt and acceptance; uphold service standards and SLAs; execute the administrative budget and expense reimbursement processes to ensure compliance and accuracy./进行供应商寻源、价格比对和合同执行；执行货物接收与验收；维护服务标准和服务级别协议；执行行政预算和费用报销流程，以确保合规性和准确性。
HR and Recruitment Support (as applicable)/人力资源与招聘支持（如适用）
Assist with resume screening and interview scheduling; handle onboarding/offboarding procedures; maintain personnel files and attendance records; support employee relations and activities./为绩效和薪资数据的准备及核实（如适用）提供支持。
Provide support for performance and payroll data preparation and verification (if applicable)./为绩效和薪资数据的准备及核实提供支持（如适用）。
Compliance, Safety, and Logistics (for industrial park/project settings)/合规、安全与物流（适用于工业园区 / 项目场景）
Liaise with property/industrial park management to implement fire safety, security, and emergency routines; manage dormitories, canteens, vehicles, and drivers/fleet (if applicable)./合规、安全与物流（适用于工业园区 / 项目场景）
Assist with visa and immigration document preparation; coordinate on‑site procurement and requisition; perform data entry and reporting./协助签证和移民文件的准备工作；协调现场采购和申领事宜；进行数据录入和报告工作。
Cross‑cultural Communication and HQ Coordination/跨文化沟通与总部协调
Act as a bridge across functions and regions to ensure consistency in administrative standards and processes between HQ, regional offices, and projects; enhance employee experience and the quality of external visitor reception./在各职能部门和区域之间充当桥梁，确保总部、区域办事处和项目之间行政标准与流程的一致性；提升员工体验以及外部访客接待质量
Qualifications and Competencies/资格与能力
Education and Experience: Associate degree or above (preferably in Administration, Business Administration, or Secretarial Studies); 2–3 years of relevant administrative/secretarial experience preferred./资格与能力
Language Skills: Proficient Indonesian and Chinese Mandarin communication and writing skills./语言技能：精通印度尼西亚语和中文普通话的沟通及写作能力。
Office and Systems: Skilled in MS Office (Word, Excel, PowerPoint) and OA/collaboration tools; capable of data entry, reporting, and presentation production./办公与系统：熟练掌握微软办公软件（Word、Excel、PowerPoint）以及办公自动化 / 协作工具；能够进行数据录入、报告撰写和演示文稿制作。
Soft Skills: Detail‑oriented, strong sense of confidentiality, communication and coordination, multi‑tasking and prioritization, problem analysis and resolution, customer‑oriented./软技能：注重细节、强烈的保密意识、沟通协调能力、多任务处理与优先级排序能力、问题分析与解决能力、以客户为导向。
Others (as applicable): Valid driver’s license, willingness to travel or be stationed onsite, and event planning and execution experience are advantageous./其他（如适用）：有效的驾驶执照、愿意出差或驻场，以及活动策划和执行经验者优先。