Project Procurement Admin Assistant

Requirements:

• Strong proficiency in English, both spoken and written.

• Good skilled in reviewing and verifying softcopy project documentation, including Purchase requisition, invoices, purchase orders (PO), delivery orders (DO), quotations, and related records.

• Record periodic procurement status file (e.g., pending / received POs, invoice tracking, vendor registration progress).

• Maintain accurate records of procurement transactions in both softcopy and system databases for easy retrieval.

• Detail-oriented with the ability to identify discrepancies and ensure accuracy in documentation.

• Proactive and demonstrates initiative in clarifying information, with minimal supervision required.

• Organized and systematic in maintaining records for procurement activities.

• Able to coordinate effectively with internal teams and vendors to support smooth procurement processes.

• Monitor outstanding items such as pending approvals, deliveries, and payments, and proactively escalate delays.

• Liaise with project teams and finance to ensure smooth coordination of procurement-related matters.

• Ensure all procurement activities comply with company policies, SOPs, and audit requirements.

• Familiarity with procurement systems (training will be provided) and Microsoft Office tools (Ms Excel, Word, outlook)

• Support ad-hoc procurement tasks and assist in process improvements when required.

Job Description:

• The Procurement Admin Assistant will provide essential support to the Project procurement by ensuring accuracy, compliance, and efficiency in handling project-related documentation.

• This role requires a high level of attention to detail, initiative, and communication skills to maintain seamless operations.