Office Contract Administrator (行政 / Administrative Officer)

We are seeking a highly organized and detail-oriented Office Contract Administrator to manage, monitor, and maintain all company contract documents in a systematic and well-structured manner.

This role requires strong administrative skills, high attention to detail, and the ability to communicate in Mandarin for daily coordination related to contract documentation.

Key Responsibilities:

• Manage and archive all office contracts (lease agreements, vendor contracts, service agreements, etc.)

• Monitor contract validity and ensure proper tracking of expiry dates

• Prepare periodic reports on contract status

• Coordinate with HR, Legal, Finance, regarding contract documentation

• Prepare administrative drafts and supporting documents related to contracts

• Maintain proper filing systems for both hardcopy and softcopy documents

• Provide general administrative support for office operations

Qualifications

• Minimum Diploma/Bachelor’s degree in Administration, Management, or related field

• At least 1 year of experience in administrative roles (experience handling contract documents is preferred)

• Fluent in Mandarin (spoken and written) is mandatory

• Detail-oriented, organized, and systematic in document filing

• Proficient in Microsoft Excel and Word

• Good communication skills

• Able to work independently and in a team

• Basic understanding of legal/contract documents is an advantage

Benefits

• Professional and organized working environment

• Valuable experience in handling corporate contract documentation

• Opportunity to grow in administration and legal support field

• Competitive salary