Administration Staff for Recruitment Department

Please read this job vacancy carefully before you apply, and do you match the specifications we are currently looking for to fill this position?

Are you a graduate of the Department Industrial Engineering, Administrative Management, Office Administration, Accounting, or HR Management?

Do you already have 5 years of experience in a similar Admin Recruitment role from an FMCG Company?

If yes, you are the person we are looking for right now for this position.

But if not, you are not the person we are currently looking for for this position.

Note:
We are not currently seeking Bachelor Degree (S1) of Psychology or Law Majors for this position.


Job Purpose:

Responsible for handling administrative tasks related to the recruitment process, from job postings to onboarding documentation.

Job Description:

1. Prepare and post job vacancies.

2. Assist in filtering CVs and managing candidate applications.

3. Schedule interviews, tests (offline/online), and medical check-ups.

4. Contact and schedule shortlisted candidates, and provide weekly reports.

5. Handle candidate documents and ensure proper printing and filing.

6. Schedule offline or online tests, prepare test materials, and check the tes results.

7. Liaise with General Affairs, Receptionist, and Office Support regarding candidate information, room arrangements, cleanliness, and meal provision.

8. Schedule, receive, and check medical check-up results.

9. Manage invoice payments, including job postings, psychological tests, medical check-ups, and related reporting.

10. Maintain recruitment tools, office supplies, and mobile phone credit usage.

11. Submit stamp requests, monitor stamp usage, and prepare related reports.

12. Prepare employment contracts, track document flow, and submit weekly or monthly reports.

13. Input data and reports into internal systems related to recruitment tasks.

14. Scan signed employment contracts and upload them to Google Drive for Accounting and Finance Department needed.

15. Receive all incoming mail related to recruitment and check it according to the SOP.

Requirement:

1. Bachelor’s Degree in Industrial Engineering (min. GPA 3.00) is a MUST, from a Well-known University is a MUST.

2. Minimum 5 years of experience in a similar recruitment admin role (in the same company is a must).

3. Domiciled in Central Java and really want to work in Jakarta.

4. Proficient in Excel (intermediate), PowerPoint, Canva; knowledge of Photoshop/Corel Draw is a plus.

5. Detail-oriented, proactive, organized, and enjoys administrative tasks.

6. Able to work under pressure, with overtime, and meet tight deadlines.

7. Tenacious, tough, thorough, diligent, and those who really need work and really want to work and ready to work

8. Working Hour: Non-Shift, Monday-Friday (8AM - 5PM).

9. Only short listed candidates will be notified.

10. Willing to undergo the full recruitment process and be placed in Cakung, East Jakarta.