Secretary to Director

All interview processes are conducted offline at Harrisma Group office address.

Secretary to Director :

• Handles secretarial assistance to the Director, such as such as drafting correspondence, organizing documents, scheduling appointments, business trip arrangement, and answering inquiries from visitors and callers.

Main Duties :

• Maintain the Director’s agenda and assist in planning appointments & business trip.

• Attend meetings and keep minutes; receive and screen phone calls and re-direct them when appropriate.

• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages, & etc).

• Make business trip arrangement (domestic and international), itineraries, accommodations, and transportation when necessary.

• Process travel expenses and reimbursements promptly.

• Handle confidential documents ensuring they remain secure.

• Prepare invoices or financial statements and provide assistance in bookkeeping.

• Maintain electronic and paper records ensuring information is organized and easily accessible.

Requirements :

• Proportional & Well-dressed.

• Must able to communicate in English both oral and written is a must (active).

• Able to communicate in Mandarin is preferable.

• Proficient to use Microsoft Office program (Word, Excel, Power Point).

• Carefull, high integrity, proactive, initiative, well organized, good communication, attention to detail, teamwork & good team player, service excellent, focus.

• Ability to work under pressure and in a fast paced environment with tight deadlines.

• Willing to work in west Jakarta - Meruya & Puri area ( Head Office ) and ready to mobile outside office to assist Director.