Architecture Administrator

Job Summary

The Architecture Administrator is responsible for providing administrative, operational, and coordination support to the architecture team. This role ensures smooth daily operations, proper documentation, and effective communication between internal teams, clients, and external parties.

Location: Pererenan, Bali (Work from office)

Department: Architecture

Reports to: Architect Manager

Key Responsibilities

Administrative Support

• Manage daily administrative tasks for the architecture department

• Handle correspondence, emails, phone calls, and document filing

• Prepare letters, agreements, proposals, and internal reports

• Maintain organized digital and physical project records

Project & Document Coordination

• Assist in preparing project documentation (contracts, permits, invoices, submissions)

• Track project timelines, deliverables, and approvals

• Coordinate meetings, site visits, and client appointments

• Support document control for drawings, revisions, and approvals

Financial & Office Coordination

• Assist with invoicing, payment tracking, and expense documentation

• Coordinate with finance and procurement teams when required

• Manage office supplies and administrative needs for the architecture team

Communication & Client Support

• Act as a liaison between architects, clients, consultants, and contractors

• Follow up on client requests, approvals, and outstanding documents

• Ensure professional and timely communication at all times

General Support

• Support HR or management tasks related to the architecture team if required

• Assist in improving administrative processes and workflow efficiency

Requirements & Qualifications

• Minimum Diploma/Bachelor’s degree in Administration, Management, or related field

• Fresh graduates are welcome to apply

• Good English proficiency (written and verbal)

• Strong organizational and time-management skills

• Proficient in Microsoft Office / Google Workspace

• Detail-oriented, proactive, and able to multitask

Preferred Skills

• 1-3 years background in architecture, design, or construction firms is a plus

• Basic understanding of architectural projects and documentation

• Familiarity with project management tools is an advantage