Human Resources & Admin Executive

OmniRaise is a new Marketing and Fundraising Agency serving the Non-Government /charity sector and specialising in face to face & phone marketing. We work across South East Asian and East Asia (Thailand, Singapore, Malaysia and Indonesia). With more markets to come over the next 12 – 18 months. Due to our rapid growth in the last 2 years we need to expand our management team. We are looking for an experienced/hands on Assistant Human Resources & Admin Manager to join our Indonesiateam.

You will have a stronglogical, analytical and creative mind-set,strategic and entrepreneurial thinking and highly self-motivated. 

You will need to be comfortable prepared to adapt to a fast pace and changing environment as a start-upculture. If you are lookingto develop your career and management approachas we continue to grow and expandinto new markets, then this role is for you!

We offer an exciting working environment with a fun-loving team. You will work alongside globally recognized organizations and supporting them to continue making an impact on some of the world’s biggestchallenges today– Reducing poverty,educating children, combatingclimate change and protecting animalsare just some of impactsyou will achieve in this role.

Major Duties and Responsibilities:

Recruitment

• Manage end to end recruitment process e.g. advertising, tracking and scheduling of candidate, first line screening, managing interview schedules, etc.

• Manage and conduct interviews 

• Weekly reporting on activity and target vs actual achievements

• Perform pre-employment checks

• Assist in offboarding and onboarding process

• Providing job offers, drafting contracts and conducting contract briefing sessions

• Assist in contract signing

• Assisting in the onboarding process (Arranging for new joiners 1st day induction, welcome kit, etc 

Employee Engagement

• Lead, plan and conduct any employee engagement activities such as Q&A’s, CSR, Company Celebrations, Awards Night

• Manage and conduct any surveys as and required by the Senior Management of the company

• Plan and manage any career development plans with guidance from Senior Management

HR Service

• Preparing and conducting induction plans for all new joiners to the company

• Issuing employment and resignation letters 

• Induction briefing for all new permanent staff of the company

• Answering and attending to any staff queries

• Updating and ensuring employee data and records are up to date

• Ensure employee appraisals are updated for each department

• Perform other duties as required by the Manager or Director

Payroll

• Preparing Monthly Payroll Report in compliance with regulatory requirements and statutory bodies.

• To assist and liaise with statutory bodies relating to BPJS Kesehatan (Healthcare Insurance), BPJS Ketenagakerjaan (Employment Social Security), Pajak Penghasilan/PPh (Income Tax) and Dana Pensiun (Pension Fund Contribution).

• To ensure all timely payments of all statutory payments on time

• Calculation of attendance for salary & benefits purposes

Administration Task 

• Working closely with sales team and creating weekly and monthly sales reports to show progress of each campaign.

• Update and maintain data in our internal database.

• Coordinate appointments, schedule, and bookings.

• Support Sales, HR, and Operation Team daily.

• This job description covers the main tasks and conveys the spirit of the sort of tasks that are anticipated proactively from staff. Other tasks may be assigned as necessary according to company needs.

Who are you?

• Bachelor’s degree in human resources or related field.

• Minimum experience 3-5 years of working experience in Human Resources, Recruitment and Admin functions.

• Computer literacy is necessary.

• Willing to work hard and under pressure.

• Able to work in a team and independently.

• Highly responsible and motivated.