CONTRACT ADMINISTRATOR

Some of your duties will include:

• Develop contract plans and strategies based on user department contracting requirements and provide regular progress status reports of all contracting activities.

• Check the recommended contractor against records of approved, reliable contractors so that prices and deliveries can be guaranteed in relation to the company’s experience of contractor performance.

• Check that the proposed service provision strategies are acceptable to the end user by sending quotations from the contractor to the end user for checking the proposed delivery time, the price quoted and proposed quality. In cases where there are disagreements from the end user, refer to the Supervisor Procurement & Contract for alternative strategies.

• Arrange for approval of quotation reviews according to relevant financial and end user authority level and once approval is received, process, distribute and file the completed service agreement.

• Maintain standard contract documents and prepare formal contract documentation customized to suit specific contract requirements of PTAMNT’s operational activities.

• Ensure successful provision of services through effective contracting in terms of costs, quality, quantity, services and availability.

• Ensure timely and professional service to user departments in the preparation and evaluation of bids, negotiation with bidders, and recommendation to management for approvals, preparation of contract documentation, issuance of award of contracts and regret letters, and management and close out of contracts all in English or Bahasa Indonesian language.

• Implement and maintain contracting policy, procedures and systems, and monitor the adherence of these procedures within either the users, cross-department groups or its contractors.

• Use, monitor and update records of all dealings with contractors to Business Support team on any updates on computerized database of all contracting components, related data and reporting systems.

• Deal with price variances and determine if charges from contractors are consistent with the service agreement details. Make narrative notations for implementation.

• Administer contract matters relating to Government regulatory compliance, claims, disputes, invoicing/payments, correspondence, back charges, taxes, insurance, liability, indemnities, bonds and retentions.

What skills and experience do you need?

• Bachelor's degree in business, engineering, or a related field.

• Have minimum 3 years’ working experience in similar role as Contract Administrator, with 2 of those years’ experience particularly in procurement and contract within a large Mining or Construction/ EPC Industry.

• Experience in purchasing high dollar items and preparing complex Purchase Orders or Purchase Contracts.

• General understanding of the Indonesian business, legal system, company law, immigration, manpower, tax, importation, mines and energy regulations.

• Strong analytical capabilities and negotiating skills, sound business sense, advanced documentation skills with high attention to detail.

• Excellent communication skills in English both verbal and written and computer literate.