Admin Tender / Project Support for Sales Division

All interview processes are conducted offline at Harrisma Group office address.

Admin Tender / Project Support for Sales Division :

• Is a admin who strong in data and excel, that help and support sales team related to project (government or private customer), Pre and Post Tender process.

• Prepare and handles all related on project administration for tender.

• Create report for existing project that customer needed.

Main Duties :

• Support administrative requirements for Sales team, both Direct Selling and Tender, including pre and post Project Tender.

• Prepare and /or collecting all the required documents, upload, submit, monitor tender announcement, and follow up with related PIC or divisions.

• Organizing all the files, filling the Pre and Post Project Tender documents.

• Provide Sales Order Document, mailing, and follow up.

• Checking prices and contracts are up to date.

• Coordinate / follow up with other departement to solve issues.

• Track and route problems, requests and document resolutions.

• Follow up with customers to ensure issue has been resolved.

• Stay up-to-date with new products and features.

• Prepare activity reports that customer needed.

Requirement :

• Minimum Diploma (D3).

• Good understanding about tender procedure e-purchasing sites : LKPP, e-Catalog, LPSE, SKK Migas, Inaproc, SPSE, e-sourcing, e-tendering, e-auction and other procurement (is a must).

• Excellent knowledge of tender document requirement : Surety bond, Bank Reference, Business Legal Documents, CIVD, etc.

• Proficiency in computer skills (Minimum Excel : pivot, hlookup, vlookup, chart & Internet).

• Excellent administrative and communication skills, willing to visiting customer for tender purpose.

• Have a excellence communication skill in English both oral and written (Active).

• Attention to detail, responsible, and strong prioritization skill.

• Having a good attitude, discipline, responsibility and interpersonal skills.

• Good understanding about ISO, OHSAS, K3 and HSE will preferred.

• Willing to work overtime with tight deadline and minimum supervision.

• Willing to work in west Jakarta - Meruya & Puri area, and mobile at customer office if needed.