Project Administrator

PT JJX Tech Indonesia / JYX Packaging is a global leader in luxury and sustainable packaging solutions, working with international brands across cosmetics, fashion, electronics, and wine & spirits. To support our growing project operations, we are looking for a detail-oriented and organized Project Administrator to ensure smooth coordination and documentation across projects.

Key Responsibilities

• Provide administrative support to project teams from project initiation to completion.
• Prepare and maintain project documentation including schedules, reports, and meeting minutes.
• Track project progress, timelines, and deliverables; follow up on action items.
• Coordinate with internal departments (Sales, Engineering, Production, QC, Warehouse) to support project execution.
• Assist in preparing quotations, purchase orders, and delivery documentation.
• Maintain accurate filing and version control of project records.
• Support communication with clients and internal stakeholders as required.
• Makesure & coordinate with design, production, and quality teams to ensure project requirements are met. 
• Identify potential issues or delays and propose solutions to project manager.

Qualifications

• Diploma or Bachelor’s degree in Business Administration, Management, or related field.
• 1–3 years of experience in project administration, coordination, or administrative roles (manufacturing industry preferred).
• Strong organizational skills and attention to detail.
• Proficient in Microsoft Office (Excel, Word, PowerPoint).
• Familiarity with ERP or project tracking systems is an advantage.
• Good communication and teamwork skills.
• Willing to learn and able to manage multiple tasks simultaneously.
• Able to work in office and factory environments.