Administrative Assistant - Study Abroad (Victory Consultancy Pty Ltd)

Victory Consultancy is a company specializing in overseas education, helping students and professionals plan and achieve their dreams of studying abroad. Originally based in Melbourne, Australia, we have successfully guided many students in their education journey. Now, we are expanding and opening job opportunities in Jakarta. We are looking for Administrative Assistant to join our team and grow with Victory Consultancy.

Job Description:

• Assist in drafting Statements of Purpose (SoP) / GTE Statements.

• Format, input, and summarize client data efficiently.

• Prepare and generate monthly reports for visitor and student visas.

• Input client data into the IMMI account system.

• Generate travel permit letters and summarize operational costs.

• Handle incoming phone calls and provide necessary assistance.

• Verify the authenticity of important client documents, including bank statements and work reference letters.

• Assist in scheduling and coordinating work shifts for all employees.

• Support the preparation of proposals, agreements, workshops, education fairs, and webinars.

• Maintain and update databases for visas, schools, and clients.

• Support administrative migration agent tasks.

Requirements:

• Bachelor’s degree in Administration, Business, or a related field (preferred but not required).

• Fresh graduate are welcome to apply.

• Strong proficiency in English (both written and spoken).

• Willing to work from the Central Jakarta office (WFO).

• Strong attention to detail and accuracy in data handling.

• Good communication and interpersonal skills.

• Proficiency in Microsoft Office and Outlook

• Ability to multitask and work efficiently under deadlines.

• Strong organizational and problem-solving skills.

• Experience in administrative work or visa processing is a plus.

• Ability to work independently and as part of a team.