Administration Staff Finance

We are seeking an enthusiastic administration staff. This position will be responsible for providing comprehensive administrative support of our operations.

Job Descriptions:

• Providing efficient administrative support, including document management, filing, and data entry

• Assisting with the coordination of office operations, such as managing supplies, equipment, and facilities

• Handling various administrative tasks, such as scheduling meetings, managing calendars, and coordinating travel arrangements

• Serving as a point of contact for internal and external stakeholders, responding to inquiries and providing excellent customer service

• Supporting the implementation of policies and procedures to maintain a well-organized and productive work environment

• Collaborating with cross-functional teams to ensure the seamless execution of projects and initiative

• Asset Management & asset reconciliation

• Flexible and open to changes and able to manage multiple tasks in restricted timeframes

• Providing support for special projects and events as needed

  • General Corporate Transaction Management
    
    - Record and maintain accurate entries for daily financial transactions, such as operational expenses, vendor payments, and incoming receipts.
    
    - Monitor outstanding payables and receivables, ensuring timely follow-up and resolution of payment or billing discrepancies.
    
    - Manage petty cash disbursements, ensuring proper usage, documentation, and periodic reconciliation.
    
    - Liaise with suppliers and service providers to clarify billing issues and coordinate payment schedules.
    Employee Claims & Reimbursement Management
    
    - Review and process employee claims (e.g. Meal claims, transportation claims, business trip claims)
    
    - Collaborate with internal departments (e.g., Human Resources team) to resolve discrepancies and ensure policy compliance.
    • Financial Reporting & Compliance
    
    - Prepare monthly, quarterly, and annual financial reports to support cost control and business planning.
    
    - Ensure full compliance with internal financial controls, tax regulations, and statutory reporting requirements.
    
    - Support external audits by providing necessary documentation, when necessary.
    • Ad Hoc Financial Support
    

Requirements:

What we're looking for

• Diploma/Bachelor from Human Resource Management & Management

• Strong organizational and multitasking skills with the ability to priorities tasks effectively

• Proficient in Microsoft Office suite (Word, Excel, PowerPoint) and ability to learn new software and systems quickly

• A proactive and adaptable mindset, with a commitment to providing high-quality support

• Excellent communication skills, both verbal and written

• Fluency in English will be an advantage