Payroll Specialist

JOB PURPOSE

Responsible for conducting and maintaining payroll processing systems and transactions to ensure timely, accurate, and compliant payroll processing, including salaries, benefits, incentives, taxes, and other deductions. This role ensures accuracy of payroll data, compliance with labor and tax regulations, and smooth payroll execution within defined SLA.

KEY ACCOUNTABILITIES

1. Payroll Data Management

• Ensure timely retrieval of payroll data from HRIS and related systems

• Review, acknowledge, and identify anomalies or inconsistencies in payroll data prior to processing

• Act as first-line approval for payroll data changes (add/edit/remove)

• Maintain payroll data integrity and accuracy

KPI:

• Zero payroll data error causing failed or incorrect salary payment

• High accuracy and completeness of payroll records

2. Payroll Processing

• Prepare, process, and maintain accurate payroll transactions and reports

• Execute end-to-end payroll processing, including bank file generation and posting

• Ensure payroll compliance with labor law, minimum wage regulation, working hour laws, and company policy

• Monitor payroll cycle execution within SLA

KPI:

• Payroll executed accurately and on time (28th–30th each month)

• Zero compliance breach

3. Incentives, Tax, and Ad-hoc Payments

• Calculate, validate, and process incentives, bonuses, and variable pay

• Process ad-hoc payments accurately and timely

• Perform tax calculation, validation, and reporting related to payroll

• Ensure correctness of PPh 21 calculation and submission

KPI:

• Timely execution of incentive/ad-hoc payments (SLA: 10th of each month)

• Zero tax miscalculation

4. Tax & Compliance (Coretax Focus)

• Handle payroll-related taxation end-to-end, including Coretax system usage

• Ensure compliance with Indonesian tax regulations (PPh 21, BPJS, and statutory deductions)

• Prepare and submit monthly and annual payroll tax reports

• Act as payroll tax subject matter expert

KPI:

• Accurate and compliant tax reporting

• Zero penalty due to payroll tax error

5. Audit & System Administration

• Provide payroll records and documentation for internal and external audits

• Ensure payroll documentation is auditable and traceable

• Coordinate timekeeping and payroll systems maintenance

KPI:

• Well-maintained payroll system and documentation

• Positive audit outcomes

JOB REQUIREMENTS

Education

• Bachelor’s degree in Accounting, Finance, Human Resources, or related field

Experience

• Minimum 3–5 years of experience in payroll processing

• Proven experience handling high-volume payroll

Technical & Functional Skills

• Must be highly proficient in payroll taxation, especially Indonesian tax regulations

• Strong hands-on experience using Coretax

• In-depth understanding of PPh 21, BPJS Kesehatan & Ketenagakerjaan

• Experience with HRIS and payroll systems

• Strong Excel skills (lookup, pivot, payroll reconciliation)

Competencies

• High attention to detail and accuracy

• Strong analytical and problem-solving skills

• Ability to work under tight deadlines

• Good communication and coordination skills

• High integrity and confidentiality