Admin & Logistics Executive

About the role

We are seeking an experienced and highly organised Admin & Logistics Executive to join our team at SATICUS LAB DAN PILOT EQUIPMENT' in West Bogor, West Java. This full-time role will be responsible for providing administrative and logistical support to ensure the smooth running of our operations.

What you'll be doing

• Prepare contracts with overseas partners and handle documentation for three-party import–export transactions.

• Review and check framework contracts with forwarding partners.

• Consolidate and analyze costing and quotations from forwarders for each shipment.

• Handle import–export procedures for goods such as machinery and equipment for pharmaceutical factories, including checking and preparing related documents, customs declaration, and cargo clearance.

• Coordinate with forwarders, customs authorities, customers, and internal departments to ensure on-time delivery and resolve any issues arising during the shipment process.

• Prepare all necessary delivery documentation for customers.

• Check accounts payable/receivable and additional costs after each shipment, and monitor payment deadlines.

• Prepare periodic import–export reports and other reports as required.

• Perform other tasks as assigned by the manager.

• Support the sales team with tender documents and related paperwork.

• Prepare and manage incoming and outgoing contracts, including sales contracts, purchase contracts, service agreements, and contract appendices.

• Draft, review, and organize administrative documents, such as quotations, invoices, official letters, and internal forms.

• Coordinate with internal departments to ensure contract information, pricing, and terms are accurate and properly approved.

• Maintain and archive contracts, shipment documents, and administrative records in both physical and electronic formats.

• Support the preparation of payment documents, bank-related paperwork, and internal approval documents in coordination with the finance department.

• Assist with general administrative tasks related to logistics, import–export, and sales operations as assigned.

What we're looking for

• Minimum 1 years of experience in an administrative or logistics-focused role, preferably within a similar industry

• Strong organisational and time management skills, with the ability to prioritise tasks and meet deadlines

• Excellent communication and interpersonal skills, with a professional and customer-focused approach

• Proficiency in using office productivity software, such as Microsoft Office suite

• Attention to detail and a keen eye for accuracy

• Adaptability and a willingness to learn and take on new challenges

What we offer

At SATICUS LAB DAN PILOT EQUIPMENT', we are committed to providing a supportive and enriching work environment for our employees. In addition to a competitive salary, we offer a range of benefits, including:

- Career development opportunities
- Flexible working arrangements
- Comprehensive health and wellness programs
- Team-building and social activities

About us

SATICUS LAB DAN PILOT EQUIPMENT' is a leading provider of laboratory and pilot equipment solutions, serving a diverse range of industries. With a strong focus on innovation and customer satisfaction, we are dedicated to delivering high-quality products and services that meet the evolving needs of our clients. As a growing organisation, we offer exciting opportunities for professional development and the chance to be a part of our continued success.

If you are interested in this role and believe you have the skills and experience we are looking for, we encourage you to apply now.