General Affair & Purchasing Staff

Job Description:

We are looking for a detail-oriented and proactive General Affair Staff to support daily office operations and ensure the smooth functioning of our facilities and administrative systems. The ideal candidate will be responsible for managing office maintenance, procurement, inventory, and general administrative tasks, while coordinating with vendors and supporting HR/Admin with permits and legal documents.

Key Responsibilities:

• Ensure proper maintenance and cleanliness of office premises and facilities.

• Coordinate with vendors for facility repair, office supplies, and equipment servicing.

• Monitor and manage office utilities (electricity, water, internet, etc.).

• Record and manage company assets and inventory stock.

• Conduct regular asset inspections and inventory stocktaking.

• Handle procurement of office supplies, equipment, and employee needs.

• Liaise with suppliers and ensure timely delivery of goods and services.

• Prepare GA-related reports, documents, and correspondences.

• Maintain and update administrative databases and records.

• Support HR/Admin in managing company permits, insurance, and legal documents.

Requirements:

• Minimum Diploma/Bachelor's degree in any major (preferably Administration or Management).

• At least 2 years of experience in General Affairs or Administrative roles.

• Good knowledge of office facility and asset management.

• Strong organizational and multitasking skills.

• Proficient in Microsoft Office (Word, Excel, PowerPoint).

• Good communication and negotiation skills.

• Able to work independently and as part of a team.