Business Administrator

We are an established trading company focused on satisfying the international demand for Indonesian commodities and services. As the economy of Indonesia continues to prosper and Indonesia’s market continues to provide highly competitive products, we have been founded on the basis of delivering these products to international markets while ensuring the best deals possible and that needs are fulfilled in the most professional, flawless, and efficient manner.

We are currently looking for a Business Administrator to operate closely and directly within the company’s leadership, performing any and all tasks necessary to keep the director up-to-speed and in control of his own activities.

As a Business Administrator you’ll be communicating and meeting with vendors and decision makers in their companies, with and without the director, to source new items and opportunities, negotiate deals, classify, organize and make reports, and assist with basic accounting tasks including invoicing, cash flow entry, and expense tracking.

This position is ideal for someone who is detail-oriented, organized, and comfortable with both office management and financial record-keeping.

Job Responsibilities:

• Source new products and suppliers (local & international) based on company requirements.

• Communicate professionally with vendors to request quotations, negotiate prices, and confirm product specifications.

·       Prepare and issue invoices, payment reminders, and receipts.

·       Record daily cash flow, petty cash transactions, and expenses.

• Assist in reconciling supplier payments and preparing financial summaries.

• Maintain proper filing of financial documents.

• Organize and categorize products neatly in digital files for easy reference.

• Maintain and update Excel sheets with detailed product information, including:

  • Product name, description, material, size, and specifications

  • Supplier details and contact information

  • Pricing, MOQ, lead time, and shipping terms

Requirements:

- Fluent in English

- 3+ years of experience

- Attentive to details, highly motivated, and can work independently

- Intelligent and well knowledgeable

- Resourceful, connected, and creative

- Polite, caring, understanding, and supportive

- Apt time management

- Outstanding loyalty and willingness to get the job done under all circumstances with total dedication and reliability

- Ability to negotiate, close a deal, and arrange it to perfection flawlessly

- Aggressive approach to producing results and contributing to the company’s success 

- Interpersonal communication skills and relationship-building skills

- Flexible to accompany the director on business trips occasionally when needed

- Good computer and online skills namely Excel, Word, PowerPoint, Outlook...

- Accounting or sourcing backgrounds are a plus