School Administration Staff

Key Responsibilities:

Frontdesk : 

• Greet and assist students, parents, staff and visitors in a professional and friendly manner.

• Answer phone calls, emails, and inquiries promptly and accurately.

• Maintain visitor log, issue visitor passes, and ensure school safety procedures are followed.

• Provide accurate information about school schedules, policies, and events.

Administrative Support : 

• Maintain student and staff records (hard copy and digital files).

• Assist with admissions, enrollment, and registration processes.

• Support the preparation and distribution of school communications, memos, and circulars.

• Assist in organizing school events, meetings, and parent-teacher conferences.

• Handle photocopying, scanning, and other clerical duties.

• Coordinate with teachers and school departments for administrative needs.

Office Management : 

• Maintain office supplies and ensure availability of necessary materials.

• Manage incoming and outgoing correspondence and deliveries.

• Support finance /admin team in fee collection, receipts, and basic record-keeping (if required)

• Ensure the front office are is clean, organized and welcoming at all times.

Qualifications & Skills:

• Bachelor’s degree in Administration, Office Management, or related field.

• Experience in frontdesk, customer service, or administrative role (experience in the a school setting is an advantage)

• Proficiency in MS Office (Word, Excel, Outlook) and basic computer literacy.

• Strong interpersonal and communication skills

• Ability to multitask, prioritize, and handle confidential information with discretion.

• Professional appearance and pleasant personality

• Fluent in English (spoken and written)

• Comfortable working in a school environment and engaging with educators, students, and parents

• Proficient in Google Workspace

• Having a Responsible to Life attitude