Administrator – Procurement & HSSE

Job Purpose:

To provide administrative support for procurement activities, HSSE compliance, and general affairs, ensuring smooth operations, accurate documentation, and adherence to company policies and safety standards.

Key Responsibilities:

Procurement Support

• Assist in the preparation and processing of purchase requisitions and orders.

• Maintain and update vendor records and procurement documentation.

• Coordinate with suppliers for quotations, delivery schedules, and order confirmations.

• Track and monitor procurement timelines to ensure timely delivery of goods/services.

• Support budget tracking and cost control measures related to procurement.

HSSE Administration

• Maintain HSSE records, including incident reports, safety audits, and training logs.

• Assist in organizing HSSE training sessions, drills, and awareness programs.

• Ensure compliance with company HSSE policies and regulatory requirements.

• Support the implementation of safety initiatives and monitor follow-up actions.

• Coordinate with internal teams and external vendors for HSSE-related services and supplies.

General Affairs Support

• Support in handling office facility management, maintenance, and supplies.

• Assist with employee services such as office equipment requests, travel arrangements, and other GA-related needs.

• Coordinate with external service providers for office operations (e.g., utilities, maintenance, catering, transportation).

• Support company events, employee engagement activities, and other initiatives requiring GA assistance.

• Maintain accurate GA records and ensure timely resolution of employee or office-related issues.
  

General Administrative Duties

• Prepare reports, presentations, and documentation as required.

• Support internal audits and compliance checks.

• Liaise with cross-functional teams to ensure alignment on procurement, HSSE, and GA matters.

• Manage filing systems (digital and physical) for procurement, HSSE, and GA documentation.

Requirements:

• Education: Diploma or Bachelor's Degree in Business Administration, Supply Chain, or related field.

• Experience: Minimum 2 years of relevant experience in procurement, HSSE, general affairs administration.

• Skills:

  • Strong organizational and multitasking abilities.

  • Proficiency in MS Office and procurement systems (e.g., SAP).

  • Good communication and interpersonal skills. English-speaking skills is a plus.

  • Attention to detail and ability to work independently.